Regulatory Monitoring

RAMSdoc monitors UK health and safety regulations for changes that could affect your documents. When a regulation is updated, amended, or replaced, you are notified so you can review and update your RAMS accordingly.

How it works

RAMSdoc maintains a database of UK health and safety regulations, ACOPs, and HSE guidance. The system:

1. Tracks regulatory changes — monitors for amendments, revocations, and new regulations
2. Maps regulations to documents — knows which regulations apply to each of your RAMS based on work type, hazards, and industry
3. Notifies you — when a change affects documents in your organisation
4. Shows impact analysis — identifies which specific documents and sections are affected

What is monitored

RAMSdoc tracks changes to:

• Primary legislation — Acts of Parliament affecting health and safety
• Secondary legislation — Regulations, orders, and statutory instruments
• Approved Codes of Practice (ACOPs) — HSE-published practical guidance with legal standing
• HSE guidance — Updated guidance documents and industry-specific advice
• Workplace exposure limits — Changes to the EH40 publication

Receiving notifications

When a regulatory change affects your documents:

1. A notification appears on your dashboard with details of the change.
2. Email notifications are sent to Admins and Owners (configurable in Settings).
3. The affected documents are flagged in the Documents list.

[Screenshot: Dashboard notification showing a regulatory change with affected document count]

Notification details

Each notification includes:

• What changed — which regulation was updated and a summary of the change
• Effective date — when the change takes effect
• Affected documents — which of your RAMS documents reference this regulation
• Recommended action — what you should review or update

Reviewing affected documents

When you receive a regulatory change notification:

1. Click the notification to see the list of affected documents.
2. Open each document and review the sections that reference the changed regulation.
3. Update the document if needed — this may mean:
   • Adding new control measures required by the updated regulation
   • Updating workplace exposure limits
   • Revising procedures to reflect new requirements
   • Adding new hazards that the regulation now covers
4. Run a compliance check to verify the updated document meets the new requirements.
5. If the document is currently approved, create a new version with the updates.

Tip

For significant regulatory changes, use What-If Analysis to model the impact on your risk profile before making changes. For example, if a new regulation lowers an exposure limit, run a what-if scenario to see which controls need strengthening.

Impact analysis

For each regulatory change, RAMSdoc provides an impact analysis showing:

Information	What it tells you
Affected documents	List of your RAMS that reference this regulation
Affected sections	Which specific sections within each document are impacted
Severity of impact	Whether the change requires immediate action, should be addressed at next review, or is informational only
Current compliance	How your documents currently score against the new requirements

This helps you prioritise which documents to update first — start with those that require immediate action and are actively in use on site.

Configuring notifications

Admins and Owners can configure regulatory monitoring in Settings > Compliance:

• Notification recipients — choose which users receive regulatory change alerts
• Email frequency — immediate, daily digest, or weekly digest
• Industries — filter to regulations relevant to your industry
• Regulation types — choose which types of changes to track (legislation, ACOPs, guidance, exposure limits)

Keeping documents current

Best practices for staying on top of regulatory changes:

1. Set review periods — configure automatic review reminders in Version History so documents are checked regularly
2. Act on notifications promptly — do not let regulatory change notifications accumulate. Address them within the recommended timeframe.
3. Use compliance scoring — run periodic compliance checks on active documents, especially after regulatory changes
4. Brief your team — when regulations change, ensure workers on site are aware of any updated procedures through a revised toolbox talk