Creating Documents

RAMSdoc supports several document types. This guide covers creating each type and choosing the right creation method.

Document types

Type	What it is	When to use it
RAMS	Combined risk assessment and method statement	The standard document for most construction and maintenance work
Risk Assessment	Standalone risk assessment	When you need a risk assessment without a method statement
Method Statement	Standalone safe working procedures	When the risk assessment already exists separately
COSHH Assessment	Hazardous substance assessment	When work involves chemicals or hazardous substances
Safe System of Work (SSOW)	Focused procedure for specific tasks	For high-risk activities requiring detailed step-by-step procedures
Toolbox Talk	Simplified site briefing	For communicating key safety points to workers before starting
Permit to Work	Formal authorisation for high-risk work	For hot works, confined space entry, electrical isolation, etc.
POWRA	Point-of-work risk assessment	For quick on-site assessments before starting a task

Starting a new document

1. From the dashboard or the Documents page, click New RAMS (or select another document type from the dropdown).
2. Select an existing project or create one inline by entering the project name, client details, and job reference.
3. Select a site or create one with the address, access notes, and emergency assembly point.
4. Choose your creation method.

[Screenshot: New document dialog with project/site selection and creation method options]

Creation methods

AI Generation

The fastest way to create a complete document. Describe your work and AI generates every section.

1. Select AI Generation.
2. Complete the guided wizard:
   • Industry and work type
   • Site type (indoor, outdoor, rooftop, confined space, etc.)
   • Duration and working hours
   • Number of workers
   • Equipment and plant list
   • Proximity to the public
3. Optionally upload site photos for AI to analyse.
4. Answer any follow-up questions AI asks (typically 3-5 questions to improve accuracy).
5. Click Generate Document.

The AI produces a complete document with all sections populated, including 10-20 hazards with risk scores, control measures, COSHH assessments, PPE requirements, and emergency procedures.

Cost: 5 AI credits for a full document generation.

[Screenshot: AI generation wizard showing the structured input fields]

Tip

AI generation works best when you provide specific details. “Installing cable tray in a live data centre at height using MEWP” gives much better results than “electrical work”.

Note

AI-generated documents always start in draft status with a review banner. A competent person must review the document before it can be approved for use on site.

From a template

Start from a pre-built template tailored to common work types.

1. Select From Template.
2. Browse by industry category or search by keyword.
3. Preview a template to check it suits your work.
4. Click Use Template.

The document opens with sections pre-populated based on the template. Edit each section to match your specific work.

Blank document

Start with an empty document structure.

1. Select Blank Document.
2. The document opens with all sections present but empty.
3. Work through each section from top to bottom.

Duplicate an existing document

If you have done similar work before, duplicating an existing RAMS is often the quickest approach.

1. Open the document you want to copy.
2. Click More > Duplicate.
3. Update the project, site, and any details that have changed.

RAMSdoc also detects duplicates automatically — if you start creating a document and a similar one already exists in your organisation, it will suggest duplicating instead.

Linked documents

Some document types can be generated from an existing RAMS:

• Toolbox talk — a simplified briefing extracted from an approved RAMS (2 credits)
• COSHH assessment — a standalone substance assessment linked to the parent document
• Safe system of work — a focused method statement for a specific task

To create a linked document:

1. Open the parent RAMS.
2. Click Generate > Toolbox Talk (or COSHH, or SSOW).
3. The new document is created and linked to the parent RAMS.

Linked documents appear under the parent in the document list and share version history.

After creation

Once your document is created, the next step is to edit and complete each section.